Introduction

We at Legislaide LLC (together with our affiliates, “Legislaide”, “we”, “our” or “us”) respect your privacy and are strongly committed to keeping secure any information we obtain from you or about you. We operate legislaide.com and legislaide.app (hereinafter referred to as “Service”). Our Privacy Policy governs your visit to legislaide.com and legislaide.app, and it explains how we collect, safeguard, and disclose information that results from your use of our Service.

We use your data to provide and improve Service. By using Service, you agree to the collection and use of information in accordance with this policy. Unless otherwise defined in this Privacy Policy, the terms used in this Privacy Policy have the same meanings as in our Terms and Conditions. Our Terms and Conditions (“Terms”) govern all use of our Service and together with the Privacy Policy constitutes your agreement with us (“agreement”).

To learn more about how we collect and use training information to develop our language models that power Legislaide, and your choices with respect to that information, please visit our FAQ page at legislaide.com/faq.

What type of personal information do we collect?

Content: Any input you give to Legislaide, such as specific legislative queries or data, and the output that Legislaide produces based on this input.

Log Data: We collect information that your browser sends, known as Log Data, whenever you visit our service. This Log Data may include information such as your computer's Internet Protocol (IP) address, browser version, the pages of our service that you visit, the time and date of your visit, and the time spent on those pages. We use this data to monitor and analyze how users navigate and utilize our platform, helping us improve functionality and user experience.

Usage Data: This is data collected about how and when you use our service. It allows us to understand the patterns of usage, identify any potential issues or bottlenecks, and work towards improving the overall service. This might include what features you use most often, how long you spend on the platform, and what times of day you're most active.

Device Information: We collect information about the device you use to access our service. This may include your device's IP address, browser type, browser version, and other diagnostic data. By understanding the technology our users are accessing our service from, we can optimize our platform to perform best on those devices and browsers.

Cookies: Cookies are small files stored on your device that track, save, and store information about your interactions and usage of our service. They allow us to provide a tailored user experience by remembering your preferences and settings.

Analytics: We use third-party service providers to monitor and analyze the use of our service. This helps us understand trends, track user movement on the service, and gather demographic information. This broad, aggregated information assists us in improving our service to meet user needs and expectations better.

User Feedback: We highly value your feedback and suggestions regarding our service. Such information helps us continuously improve and adapt Legislaide to better suit your research and drafting needs. User feedback may come in various forms, including, but not limited to, customer support conversations, surveys, and direct communications with us. All feedback is treated confidentially and used exclusively for improving our services.

How We Use Your Information

We may use Personal Information for the following purposes:

• To deliver, administer, and enhance the Legislaide service, ensuring it aligns with your municipality's needs;
• To improve Legislaide and conduct research to further enhance its capabilities;
• To communicate with you regarding Legislaide and any updates or improvement;
• To develop new features, services, or improvements within the Legislaide platform;
• To safeguard our services against misuse, ensuring the integrity of our platform and the privacy of our users;
• To meet legal and regulatory obligations, uphold our user agreements, and protect the rights, privacy, safety, or property of our company, our affiliates, our users, and the public.

Aggregated or De-Identified Information: We may aggregate or de-identify Personal Information so that it may no longer be used to identify you. This information is used to analyze the effectiveness of Legislaide, to improve and add features to our Services, to conduct research, and for other similar purposes. Occasionally, we may analyze the general behavior and characteristics of users of our Services and share aggregated information like general user statistics with third parties. We may also publish such aggregated information or make it generally available. We collect aggregated information through the Services, through cookies, and through other means outlined in our Privacy Policy. We maintain and use de-identified information in an anonymous or de-identified form. We will not attempt to reidentify the information, unless required by law.

As stated earlier, we might use Content you provide us to enhance the performance and capabilities of Legislaide. For instance, the user inputs used to draft or amend legislation with Legislaide can be used to train the models that power Legislaide, thereby enhancing its performance and accuracy in drafting legislation.

Data Retention

We retain your Personal Information for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your information to the extent necessary to comply with our legal obligations, resolve disputes, and enforce our legal agreements and policies.

Data Security

At Legislaide, we prioritize your data security and employ several stringent measures to safeguard your Personal Information. Here are some of the specific methods we utilize:

Access Limitation: Access to unpublished drafts is strictly controlled and restricted to only those users who created them and those whom they authorize. This access control policy ensures that your drafts remain confidential and are only visible to those you permit.

Data Encryption: To ensure the maximum protection of your sensitive data, we employ robust encryption methodologies. This includes data at rest (i.e., data stored on our servers) and data in transit (i.e., data transferred over networks). Encryption renders the data unreadable without the correct decryption key, providing an additional layer of security.

Non-usage of Unpublished Drafts for Training the AI: Our AI does not use unpublished drafts to enhance its capabilities, unless explicitly permitted by the user. We believe in transparently communicating our data usage policies, and we uphold user consent as paramount in our operations. In the event that unpublished drafts are utilized for training purposes, the data is thoroughly anonymized to maintain privacy.

Data Retention and Disposal: Unpublished drafts are retained for a period necessary to serve the purposes outlined in our Privacy Policy or until a user requests their deletion. Once the need for retention ceases or a user demands removal, the drafts undergo a secure disposal process, wherein they are either permanently erased or de-identified in line with prevailing laws and regulations.

Audit Logging: We maintain detailed audit logs that record access to drafts and any changes made to them. These logs capture information such as who accessed the draft, when it was accessed, and what modifications were implemented. Audit logging serves as an efficient way to monitor data access and identify any potential unauthorized usage or misuse.

Despite our robust measures, it is crucial to remember that no transmission over the Internet or via email is ever fully secure or error-free. We recommend caution when deciding what information to send us through these channels. While we strive to protect your Personal Information, we cannot guarantee the security of any privacy settings or protective measures on the Service or any third-party websites, and are not responsible for any circumvention of these protections.

We retain your Personal Information only as long as it is necessary to provide our Service, fulfill other legitimate business purposes, or comply with legal obligations. The exact retention period depends on various factors, including the amount, nature, and sensitivity of the information, the potential risk of harm from unauthorized use or disclosure, the purposes for processing the information, and any legal requirements.

We remain committed to upholding your rights to privacy and will continue to review and update our security measures to offer the highest level of data protection possible.

Your Data Protection Rights under the California Consumer Privacy Act (CCPA)

If you are a resident of California, you have certain data protection rights under the California Consumer Privacy Act (CCPA). Legislaide aims to take reasonable steps to allow you to correct, amend, delete, or limit the use of your Personal Information and ensure we provide our services in a manner that respects your rights.

Right to Know and Access: You have the right to request that we disclose certain information to you about our collection, use, and disclosure of your Personal Information over the past 12 months. Once we receive and confirm your verifiable consumer request, we will disclose to you the categories of Personal Information we collected about you, the categories of sources for the Personal Information we collected about you, our business or commercial purpose for collecting or selling that Personal Information, the categories of third parties with whom we share that Personal Information, and the specific pieces of Personal Information we collected about you.

Right to Delete: You have the right to request that we delete any of your Personal Information that we collected from you and retained, subject to certain exceptions. Once we receive and confirm your verifiable consumer request, we will delete (and direct our service providers to delete) your Personal Information from our records, unless an exception applies.

Right to Non-Discrimination: You have the right not to be discriminated against for exercising any of your CCPA rights. We will not discriminate against you for exercising any of your CCPA rights, including by denying you goods or services, charging you different prices or rates for goods or services, providing you a different level or quality of goods or services, or suggesting that you may receive a different price or rate for goods or services or a different level or quality of goods or services.

Right to Opt-Out: You have the right to direct us to not sell your Personal Information. We do not sell your Personal Information, but in the event we do in the future, we will provide you with an opt-out link and further instructions.

To exercise your rights under the CCPA, please submit a verifiable consumer request to us by contacting us. Only you or a person registered with the California Secretary of State that you authorize to act on your behalf, may make a verifiable consumer request related to your Personal Information.

Please note that we may need to verify your identity before responding to your request, which may involve confirming that the email address from which you send the request matches your email address that we have on file. If we cannot initially verify your identity, we may request additional information to complete the verification process, such as a copy of your driver's license or utility bill. Any Personal Information gathered for this purpose will be used for verification only.

We aim to respond to a consumer request for access or deletion within 45 days of receiving a verifiable request. If we require more time, we will inform you of the reason and extension period in writing.

Age Limitation

Our services are not intended for individuals under the age of 18. We do not knowingly collect Personal Information from individuals under 18.

Changes to Our Privacy Policy

It is our policy to post any changes we make to our Privacy Policy on this page. The date the Privacy Policy was last revised is identified at the top of the page. You are responsible for ensuring we have an up-to-date active and deliverable email address for you, and for periodically visiting our website and this Privacy Policy to check for any changes.

Contact Information

To ask questions or comment about this Privacy Policy and our privacy practices, contact us at: privacy@legislaide.com. For requests related to your rights to access, amend, restrict, delete, or transfer any personal information that may be included in our training data, please reach out to dsar@legislaide.com.